RSR is a public safety & enterprise security recruitment specialist. 

We assist public safety employers to find the right talent.

We assist all employers when they want to source experienced public safety and enterprise security staff with key skills and experience.

We are currently recruiting on behalf of a local Police Force for an experienced Legacy & Archive Officer to work on a full-time, long-term contract based in Warrington, Cheshire.

Job Purpose:

To provide appropriate support to the Home Office and other organisations during legacy and archive related work.

To lead discrete internal and inter-agency teams if required.

To deliver information management audits for appraisal, selection and sensitivity reviews, and other monitoring.

To deal with complaints/appeals relating to data that is held by Operation Resolve and related integrity matters.

To ensure that data is dealt with in compliance with relevant legislation and protocols.

To develop and maintain Information Sharing Agreements with partner agencies.

To develop, deliver and implement information and records management standards.

To prepare data and material held by Operation Resolve for the National Archive in accordance with legislation and protocols.

To undertake tasks, as necessary, to facilitate the closure of Operation Resolve.

To consider legal challenges to reports and produce documents for use at judicial hearings

Main Duties:

• Search and retrieve data from HOLMES and other databases including Relativity and Lextranet.
• Ensure that information collected is recorded and evaluated in accordance with the Guidance on the Management of Police Information 2006. (MOPI).
• Ensure the safe storage, continuity and movements of material and exhibits is recorded.
• Review continuity of documents and exhibits to demonstrate the integrity of material.
• Arrange for the retention and return or disposal/destruction of material where appropriate.
• Work in partnership with, and form good working relationships with personnel in other organisations to minimise duplication of effort and achieve consistency in procedure and process.
• Ensure that all data, including sensitive data and exhibits, are managed and handled appropriately and in accordance with PACE, Public Records Act, CPIA and archiving protocols.
• To undertake information risk assessments, participate in the development of a strategic audit plan and undertake complex risk based audits of the information held by Operation Resolve and other organisations.
• To provide advice and guidance on archiving protocol and processes to Operation Resolve and other organisations.
• To manage a diverse audit, appeal, compliance and advisory workload, ensuring that managers, stakeholders and customers are kept informed of progress.
• To liaise with police forces and Home Office in relation to the handling of information held on computer, electronic and digital media and in manual filing systems and advise on procedures relating to the collection, retention, use, disclosure and disposal of such.
• To ensure that information and records management policy, procedures and practices are developed and implemented and to audit compliance with those standards.
• To provide advice, guidance and day to day supervision of staff, ensuring that any development needs are identified and resolved, and contribute to the maintenance of IAR’s, appraisal, selection and sensitivity reviews.
• To undertake and manage FOIA and SAR applications and assist with reviews and appeals.
• Undertake environmental scanning to assess developments in jurisprudence, ICO decisions, national policy, ACPO and Home Office initiatives, etc., and keep the organisation appraised of matters that may impact on it.
• To represent the organisation at meetings and hearings as required.

Essential Requirements:

Approachable and diplomatic and remain calm in a busy and demanding environment.

Extensive experience of computer systems and Standard software packages relevant to Operation Resolve with a good working knowledge of spreadsheets and databases.

Demonstrable experience in developing and writing procedures, reports and working practices.

Previous experience demonstrating research and/or analytical skills (could be part of a degree course).

Demonstrates an understanding of the importance of customer care and quality of service.

Demonstrates extensive understanding of Data Protection Act, Freedom of Information Act, Computer Misuse Act, CPIA, MOPI, Public Records Act and Information Security.

Demonstrates good working knowledge of the principles of records management.

Full UK driving licence with access to a vehicle for business purposes.

If applicable to current role, must be rated overall as competent in last annual Appraisal/Individual Achievement Review.

Willingness to work outside normal office hours when necessary.

This is a designated post under the Operation’s Vetting Strategy and the post will therefore attract an enhanced level of vetting

If you would like to be considered for this position and have the relevant experience, then please send your CV to martin.cookson@rsg.ltd

Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful.

If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a “Refer A Friend” bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed!

Red Snapper Recruitment is a member of the Red Snapper Group.

The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates.

The Red Snapper Recruitment Group is an equal opportunities employer.